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Free Vacation Rental Agreement Template (Word / PDF)

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A vacation rental agreement template is a lease that lasts 30 days or less. This type of lease has to follow all state laws while setting exact terms for a rental period. This type of lease differs from a standard lease. Before 1978, any rental property build requires to have a Lead-Based Paint Form given for potential tenants. The vacation rental agreement protects both the owner and the tenant in case of any damage to property. The stays that last just a few days or weeks and never longer than six months, this agreement is usually used for them. Moreover, a landlord who’s planning to use an online rental platform should use a rental agreement with tenants. The agreement provides legal protection for both landlords and tenants. Landlords also require short-term rental contracts in case they want a tax exemption or claim a business deduction. You may also like California Rental Application Form.

What should a vacation rental agreement include?

You should include the following in your vacation rental agreement; Date When this agreement is entered, include the calendar date. This date is usually identical to signature date. After the execution of the paperwork, it can also be dated. Include owner and guest details Include the names of the short-term tenants and their addresses and the landlord’s complete address, including street name, city, zip code, and state. Describe the property and amenities Describe in the vacation rental agreement what type of property your residence is. Also, details regarding basic things such as the number of bedrooms and bathrooms. Include rental period The type of lease you’ll use is based on how long your guest will be staying. There are basically two types of lease;
  1. Fixed-term lease
  2. Month-to-month lease
Smoking policy Your lease has to inform your tenant of your policy about smoking either it is prohibited or permitted. Pets Sometimes, guest wants to travel with their pets. So, you should delineate the specifics of your pet policy in the lease. Occupants Provide information regarding your policy about visitors and the total number of guests allowed on the rental property. Quiet hours You should also inform the tenants regarding your quiet hours policies. “Quiet hours” are required of the short-term tenant during their stay in case the rental property is in close proximity to others. Parking Include information regarding parking so that the tenants know when, and where they can park. Specify the following;
  • Landlord providing parking
  • Payment term
  • Describe parking space
  • Shall not provide parking
Cancellation policy Here, you have to provide details about your policy for when a potential tenant cancels their reservation. Within 30 days of the stay or a half refund within two weeks, a moderate policy would entail a full refund. Damage to property and belongings In case of damage to the rental property or your belongings, write details about what security deposit will be required. Subletting In this section, inform your tenants your policy about subletting as they may try to sublet your property to another tenant. Persons of contact Here, provide details that whom the guests can contact if they need help or in case of emergency. Move-in inspection If you prefer, before check-out, you and the tenant can perform an inspection of the property. It should be included in the agreement. Add check-in & check-out procedures You have to provide details about times for check-in. Also, inform the tenants how they can gain access to the property. Rent The amount of rent the tenant has to pay you to occupy your property should be written in the agreement. Furthermore, include the payment details and security deposit information. Add signatures In the end, sign and date the document in case your obligations and requirements for the tenant to rent this property are accurately represented. You may also see Rental Property Management Template.

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free vacation rental lease agreement template
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Conclusion:

In conclusion, a vacation rental agreement template is an important document that will help your tenants to be well informed. This document provides legal protection to both the landlord and the tenant.

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