Employee clearance form template is used by an employee when he leaves the company for some reason. This template allows the employee to fulfill all his responsibilities and clear everything so that he can join any other company. However, this form is submitted after the termination, resignation, and transfer to a different department.
Moreover, this form makes sure that the employee has returned the company’s everything such as equipment, materials, and anything else. Also, it ensures that the employee has left a company permanently. It’s up to you either you can download it from the internet or create it by yourself.
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What are the benefits of an employee clearance form?
There are various benefits of the employee clearance form. The first and foremost benefit of this form is that it makes sure that the employee has left the company with a clean record. If an employee wants to come back to the company then with the help of this record employer decides either to accept the application or not. Moreover, it allows the employee to proceed to the next level. This form also states what the role of the employee in the company was. You may also like Employee Corrective Action Plan Template.
Above all, with the help of clearance form an employee leaves a company in a formal way. During the employee’s employment period, this form also acts as an overall performance appraisal for the employee.
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What is the process of employee clearance form?
Generally, an employee clearance form is submitted by the employee after the termination or resignation. However, for the employers, all necessary information that the employee has to be cleared should be mentioned on a form. You should use a form that is in a tabular format. This is because it will become easy for both the employee and employer to understand and fill up all fields.
Furthermore, you can see various employee clearance form templates on the internet that are in a tabular format. This form also acts as a checklist as it contains all the responsibilities that were given to the employee at the start of his employment.
Next, for the employees, it is necessary to provide all the information that is indicated in the form. All the information should be written in the given spaces accurately. You may also see Employee Handbook Template.
How do you create an employee clearance form?
The employee clearance form should contain information such as;
- Employee’s name
- Employee’s department
- The ID card number of the employee.
After that, define the items that the employee has to return. Also, mention the returning date on the clearance form. For the outstanding items, the form should also mention their values. In the end, leave empty space for the employer’s remarks. The remarks may be about outstanding items or salary to be collected. You should also check Employee Attendance Tracker Template.
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Sample Employee Exit Clearance Form
In conclusion, the employee clearance form template helps the employee to leave a company in a formal way along with a sign of respect. It also keeps a track of an employee’s resignation and details of clearance. There are various types of employee clearance forms such as the Employee History Clearance form, NBI clearance form, medical clearance form, and termination/resignation/exit clearance form.