Free Hotel Credit Card Authorization Form Templates (PDF)

A hotel credit card authorization form is a document used by hotels and other rental properties to make sure accurate data keeping for each guest who stays on the premises. This document also has transaction details that the guests will conduct.

What is a hotel credit card authorization form?

A hotel credit card authorization form is a document used for guests in hotels who pays for the hotel’s services and charges through their credit cards. The main purpose of this form is to gather the important details about the guest. Also, it is used to gather the accurate information about the credit card account where the payment is going to be billed by the hotel. Furthermore, the hotel management billing without this form will not allow the guest to conduct the verification process. This means from the guest’s credit firm, the hotel cannot send, transact, or request payments.

Types of hotel credit card authorization forms:

Let us discuss below different types of hotel credit card authorization forms;

Hotel branch credit card authorization form

This kind of form is prepared by the hotels that have more than a single branch for their guests. This form includes the following details;

• The certain hotel branch where the transaction will be authorized by the guest
• Date of arrival
• The confirmation number
• The credit card billing information
• The guest’s billing address
• The guest’s contact details
• Charges for the hotel to be paid by credit card
• The review and comments of the guests regarding the transaction
• The hotel’s fax number

Hotel credit card assumption and authorization of liability form

It is always a risky undertaking to dispose your details to another party. This is because your information may get disclosed and used for the wrong purpose. In the hotel credit card authorization form, some hotels will include liability assumption rules or statements. This informs the guests that the hotel will not be accountable for the risks associated with disclosing personal information.

When to use a hotel credit card authorization form?

For recurring transactions, these forms are useful. The form has two purposes;

• When the customer shouldn’t have been charged, it mitigates customer risks for being charged.
• It saves time.

Moreover, the form will make sure you charge the card every time the office calls for deliveries in case you have a hotel or restaurant that usually offer lunch to local offices every week. An authorization form will not only come in handy while recurring billing. For future purchases of services and goods, it can also be used in taking deposits. You may also like Hotel Reservation Template.

The elements of a hotel credit card authorization form:

Your authorization form typically includes the following;

• The details of the credit card holder
• Card number
• Card type
• Expiration date
• Merchant’s commerce information
• The billing address of the cardholder
• Language allowing the merchant for changing customer’s card on file
• Signature and name of a cardholder
• Date

Best Western Hotel Credit Card Authorization Form

Four Seasons Credit Card Authorization Form

Hilton Credit Card Authorization Form

Holiday Inn Credit Card Authorization Form

Hyatt Credit Card Authorization Form

Marriott Hotel Resorts Credit Card Authorization Form

Wyndham Hotel Credit Card Authorization Form

The benefits of a hotel credit card authorization form:

This form provides a lot of benefits that includes the following;

• It lessens fraudulent chargeback occurrences. This enables the merchants to process the payments safely.
• Before proceeding with the buying process, it allows the merchants to check the availability of a product.
• It enhances customer experience by having your customer funds available within a few days. It helps in mitigating customer frustrations.

In addition, this form plays a significant role for both customers and sellers. It is essential to understand the required application better in order to make the most of the form.

Conclusion:

In conclusion, a hotel credit card authorization form is used to make sure that the right charges are billed to your credit card after staying in the hotel. The payment authorization will only contain goods or services explained in the form.

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