Printable Expense Report Template Excel

An expense report template is used by the organizations to make the weekly, daily, and annual expense reports. These reports aid the businesses to budget their expenses and keep informed of what their expenses are. You can track your performances by reviewing this report annually, monthly, or daily basis. There may be different expenses incurred by the different departments, so it is mandatory to have daily, day to day record keeping of these expenses.

Often, the organization’s face the audits in the departments so these reports are very helpful when the audit of departments is in the process every department compiles the expense report in one head so that it is easy for the auditors to see the reports and all the expenses in one place. You may also see mis report format in excel.

Daily, Weekly, Monthly And Annual Expense Report Template


The expense report basically uses to record all types of expenditures, like transportation, nutriments, lodging, fees. Taxes and other miscellaneous expenses. The expense report template excel may be a simple one, longer one, or detailed one according to your business organization nature. Categories of expenses are separately in the report as mileage, toll taxes, petroleum, etc. sometimes employees reimburse the spent amount on these by showing the receipts of the expenses.

You can simply deduct your monthly payments from the balance and add more interest. It will be calculated. When you have first correctly calculated so you can duplicate the complete formula for every month. And this is the best idea in your expense report template. Including every month it will have the latest intended based on the previous month’s balance. For example, if you are doing this projection, eventually find the spot where the balance is completely done. You can take more and more benefits from these templates to make easy things for the rest of your life. You may also check the daily task list template.

Expense Report Excel Template

expense report excel template
File Format
Excel (xls, xlsx)
Size: (22 KB)

Benefits of the Expense Report Template

  • Track of accounts of your budgets or expenses
  • Expense and income details in one view.
  • Efficient to use
  • Easy
  • Printable
  • Efficient to record-keeping
  • Timer saver

Guide To Use Expense Report Template

The following INFORMATION you must enter the template in order to fill it and use it easily because it is customizable.


First of all, you must write the purpose of the expense report spreadsheet format making. There may be the expenses incurred for the tour of the marketing staff for the market research purpose. So the purpose must be written as a market research tour.



Statement numbers are mentioned by the department own’s will.


Name of the employees or employee who is going on the tour the name of that employee must be mentioned in the expense report.

Employee I.D:

Employee I.D is given or authorized by the organization to an employee of their organization. THEREFORE, employee I.D must be mentioned here who is going on the tour.

Department manager:

The name of the manager of the department for example, in our example marketing staff, is going to the tour of market research so, the manager or the head of the marketing must be maintained above the sheet.

Pay period (from-to):

The columns are the following:


The date of the tour must be mentioned here.


In front of that date, the description of the tour days must be mentioned in detail.

Air & transportation:

These all are the expense details that are mentioned for example if the tour is going from the air so the expense must be mentioned. You may also like the Roommate Expense Spreadsheet.

Housing: housing expense details are also mentioned.


Fuel charges must be mentioned if the tour is going by road. The fuel of the cars must be mentioned if the tour uses the road transportation services for the tour.

Phone, Meals, Entertainment, Others:

All these expenses may be incurred if the tour is about staying in the place. That all phone charge bills, meals, and other miscellaneous must be mentioned here.


In the end, the totals of the expense vertically totaled automatically.

Authorized by:

In the end, it must be signed form the concerned person may be HR manager or HOD.

Monthly Business Expense Report Template

A handier idea of keeping track of that what is important expenses being a part of the job. Usually, if this is indulging traveling or using the report from proper documentation. So you can finish collecting all manners of scrawled receipts.

Eventually, this is very important for small and big businesses. A business expense report template supports you to decide whether it’s growing or not. Additionally, assets and you may able to avoid liquidation.

This is very simple and easy with a minimum budget spreadsheet for your business. When you are using these type templates, you will use the business sheets along with your income statement. You should also check the Business Startup Budget Template.

monthly business expense template
File Format
Size: (9 KB)

Printable Expense Report Template

When you are part of some organization you may have different expenses. For instance, eating meals in the form of lunch, lodging, traveling, etc. usually all these products or items amount of money which employees have to spend with their responsibility.

As well as employees ought to present receipts of each one of them to their higher authority end of the year. This higher authority belongs to your company. By spending cash demands you can maintain the receipts or record throughout.

When you give money on these required items you have to make a sure list of all those expenses on the report of printable expense templates.

printable expense report
File Format
Size: (5 KB)

Employee Expense Report Template

This is a basic employee expense report template for the user to define all necessary expenses. For example, it includes meals, entertainment, lodging transport, etc. These all are made by the employee.

It is depending on the needs of your business expenses. Typically it includes an items list of expenses along with a description for each item in the list. Ultimately, it may be separated into categories, such as training of employee and mileage, etc.

Specifically, a report for travel, information is about the mileage and reason for travel. In case of any advance payment, it ought to be listed and subtracted from the total amount of compensation. This is very necessary to include a signature for approval and contact information. You may also see the Audit Report Template.

employee expense report template
File Format
Excel (xls, xlsx)
Size: (25 KB)

Personal Expense Report Template

When someone has tried to make a personal budget, must know the basics. By creating an expense of personal report, needs a thorough report with a complete writing method. Meanwhile, you have to make a log of all of your incomes and bills. Besides, an expense report would be monthly reports or 15 days report or even yearly report.

personal expense report template
File Format
Excel (xls, xlsx)
Size: (40 KB)

This sounds easy but if you take initiative to enter all of your information into a spreadsheet – things may very untidy immediate. No doubt it is necessary for the personal expense to complete platform the expenses of an individual on how this everyday expenditure has been used. Many people give up after the first attempt.

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