A thank you letter for job offer is a formal letter send upon receiving a job offer to express gratitude for being offered the position. This thank you letter is send via email to the hiring team or team you interviewed with. The email should be sent in a timely manner no more than 48 hours after receiving the offer.
Moreover, you should type the letter in a word processor like Microsoft Word by using proper formatting. Sending a thank you letter is an effective way to express gratitude for the opportunity. This letter also fosters positive relations and asserts yourself as a professional.
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What should thank you letter represent?
Sending a thank you letter is the perfect way to thank the hiring team for their precious time they have spent to review your application and making a decision. This is also the best opportunity to disclose whether or not you plan on accepting the position. This letter helps the employer in knowing how to proceed following your letter.
A follow-up email inform the hiring team whether you accept or decline the offered job. In this letter, you can indicate excitement and optimism for your collaborative work in the near future. Also, you can clarify the terms of your agreement. In case, you are selecting to decline the offer, being polite is key.
How to write a thank you letter for job offer?
You should start the letter by indicating your gratitude for being offered the position. You have to thank them for their time that they spent interviewing you, reviewing your application, and deliberating.
Next, you should state that whether you plan to accept or decline the offer. In case of declining, you have to be polite but clear. Sometimes, you also have to include the reasons for declining. The reasons may include terms of the contract that were unfavorable, or the position being an improper fit for your skills, etc.
If you are accepting the offer, then before moving forward, it’s time to ask any questions. It is essential to make everything clear by asking appropriate questions before moving forward. You should also confirm where you can be reached if you would like to move forward with accepting the offer. Moreover, you should also know where you would like any formal documents to be sent.
How to format this letter?
You have to follow a professional business letter format. At first, include information like name, address, email, contact number, and other essential information. After that, include the date and the contact information for the receiving party. Then, open the letter with a salutation that addresses the individual who sent the job offer. If you don’t know the recipient by name then simply address the letter to the hiring department or “To who it may concern”.
Now, there comes a body of letter that should consist of 1-2 paragraphs. In the closing, thanking them once again. Use clause such as “Sincerely” or another professional closing and type your name. Between the closing and your typed name, a large space should be left. The signature should be added digitally or by hand.
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In conclusion, you must send a thank you letter for job offer after receiving a job offer by hiring manager. You should express your gratitude for being offered the position in the letter. The letter should be concise but clear and written in a professional tone.