A remote work policy template allows you to make an agreement between remote employees and their employers in an effective way. This agreement describes everything needed to streamline remote work. This agreement outlines the following information;
- Who can work from home?
- What is expected from the employees?
- How will their work be measured?
- What support is available to them?
- What are their legal rights as remote employees?
Moreover, with a help of this policy, remote employees know how they can approach their remote work arrangement. This thing definitely reduces the chances of miscommunication. You may also like Employee Clearance Form.
How to make a remote work policy?
Let us discuss step-by-step how to create a remote work policy;
At first, you should decide which tasks can be done remotely. All the tasks within a company cannot be done remotely. However, software developer can easily do their tasks at home through their laptop and internet connection. So, it’s essential to identify the tasks that can be shifted from the office to the home. Also, determine who is office-bound or ware-house bound.
In the second step, identify what rules and company policies should be followed. Policies such as code of ethics, attendance policy, sick leave, cell phone policy, a confidentiality agreement must be applied.
Next, draft work plans for remote workers. You should divide the company aims into measurable goals and responsibilities. The managers should assign the work plans to each of their team members.
Furthermore, identify which tools, technology, and software employees need to do their work from home. Discuss how performances such as the number of projects completed in a week, word count, closed sales, phone calls made, etc will be measured. Each work will have its own metrics.
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After that, state how and when you will communicate with your employees. The remote workers must know how you will check them and through which channels they should be communicated with others, and when they have to attend the virtual meetings. In addition, there is a number of software for virtual meetings, communication, giving remote presentations, etc.
The next step is to aware your remote employees of their rights. Although the employee is not working from the office his/her security is still an organization’s responsibility. Discuss what will happen in case of injury and how the business is liable for any losses. You should also check Employee Corrective Action Plan Template.
Now, explain security measures. It’s the employee’s responsibility to keep confidential information and sensitive company data protected. This information has already explained in your employment policy, signed by an employee. Moreover, an employee needs VPN (virtual private networks) to keep the networks more secure and safer. Also, download the cybersecurity software and update your cybersecurity with a remote workforce in mind.
The last step is to discuss the changes to compensation clearly. You may also see Employee Handbook Template.
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In conclusion, a remote work policy template helps you to set up a remote work policy easily. With the help of a template, all the above-mentioned steps can be followed easily.