Free Company Vehicle Policy Template (Word, PDF)

There are many companies that provide the protocol of providing vehicles for the use of the employees. When companies are providing such protocol then they must have a policy that enlists how, where, and when to use the vehicle. Such policy is known as the company vehicle policy. Moreover, with the help of a company vehicle policy template, you can make these policies.

How to make a company vehicle policy template?

Let us discuss step-by-step how to make a company vehicle policy template;

Step#1:

At first, identify the provision of the vehicle. The main purpose of this policy is to identify the supply and use of the company car by employees. Firstly, you should mention the type of vehicle that the company will be providing. In this step, you just have to inform about the fact that the company is supplying a vehicle. You may also like Sample Authorization Letter to Transfer Ownership of a Vehicle.

Step#2:

Next, the company has to highlight how to use a vehicle. The employee can use the vehicle for two purposes either for personal use or for professional use. If the vehicle is for personal use then a company must specify who else uses this vehicle in the family of the employee.

Step#3:

The main component of the policy is the driving license. To be eligible for the company vehicle, the employee must have a valid driving license. Furthermore, if an employee is using a company vehicle then he/she is also liable to pay the income tax.

Step#4:

Another important component of the policy is the maintenance of the car. It employee’s responsibility to maintain the vehicle provided by the company. In simple words, the employee should take care of the vehicle and keep it roadworthy.

Step#5:

In the end, include the details about the insurance in the policy. There are two things that a company can supply. The first one is that the company provides insurance for the vehicle by itself. Another option is that the employee has to cover the insurance. You should highlight all these details in the company vehicle policy. You should also check Vehicle Inspection Form Template.

Why does a company vehicle policy of the essence?

Providing company vehicles to the employees is really a good thing. It assists them to perform their responsibilities on time. A company vehicle policy is of the essence and important due to the following reasons;

1. Most importantly, it is convenient to understand and it promotes clarity. It clears everything to the employee what he/she can or cannot do using the company’s vehicle.
2. When the drivers fail to meet their responsibilities then an easy and clear policy helps to handle the driver’s accountability. However, remember one thing that your policy is what the law and insurance company use to hold you accountable. In simple words, when a driver violates any rules during using a company vehicle then a well-documented policy helps to limit the drivers’ liability. You may also see Pinewood Derby Car Design Template.

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Conclusion:

In conclusion, a well-documented company vehicle policy template helps the company to protect its reputation and limit the liability of the company. Moreover, it also states that the employee is eligible for a company vehicle.

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