Free Proposal Rejection Letter (Decline Bid or Business Proposal)

A proposal rejection letter is probably the hardest type of letter to write due to their very delicate nature. The proposal rejection letter samples we have for you here can help you with your writing, you can also straight-up use one of them if you are not comfortable with writing one from scratch.

The proposal rejection letters we are going to be talking about here and the proposal rejection letter samples we offer are strictly business-related.

In order for you to know what proposal rejection letters are, let us tell you what standard rejection letters are first. We are going to move towards proposal rejection letters afterward. You may also like a medical school recommendation letter.

What is the Rejection Letter?

A rejection letter is basically documents you write to a certain person or institution in order to refuse a particular service they are offering you. It could be an application for a job vacancy, it could be an admission rejection into a college. It could also be the rejection of a certain project, bidding, or a recommendation.

Rejection letters are hard to write, the mere nature of them is unpleasant and there is no way you can sugar-coat rejection in a professional situation. And just like that, without sugar-coating anything, let us honestly say that rejection letters are not easy to write for any of us. Although there are different types and degrees of rejection letters, most of them are bearers of unpleasant news. And thus have to be written very carefully in a way that they do not mess up the situation. You should also check the career change cover letter.

But there is a positive aspect of writing rejection letters, if you properly and politely reject someone, you can easily give them hope and motivation to do better. It is better to reject someone explicitly than have them wait for an acceptance letter that they will not receive.

What is Proposal Rejection Letter?

A proposal rejection letter is something a company, a business, or a person in charge of the related field writes in order to reject the proposal of a project, or bidding, or anything of such sort.

A proposal rejection letter is typically written to tell a particular company or person offering a certain service, suggestion, bidding, or project to you, that you are unable to accept their business agreement. Like we mentioned before, doing that is a tough and unpleasant job, but informing the person or company in consideration of the bad news motivates them to do a better job the next time or proceed with other opportunities.

You could send your rejection letter through email, or you could personally send the receiver a physical letter. That is all up to what you deem appropriate. You may also see the tooth fairy certificate template.

Editable Proposal Rejection Letter

Free Proposal Rejection Letter Template

Letter of Regret Declining a Proposal Offer

Printable Proposal Rejection Letter

Proposal Rejection Letter

Rejection Letter for Business Proposal

Rejection Letter to Vendor Proposal

Sample Email Decline a Business Proposal

Sample Letter for Rejection of Proposal

Sample Letter of Rejection of Business Proposal

Additional Reading: 3 Tips for Handling a Proposal Rejection (link)

How To Writing a Proposal Rejection Letter?

The basic idea of writing a rejection letter is to deliver the news and not beat around the bush, but be as polite and grateful as possible to the receiving end. The format could be pretty simple:

1. Introduce yourself and your position
2. Offer them thanks for applying
3. Give them the news
4. Explain to them why they are being rejected
5. Give them hope and surety (by showing a willingness to work with them in the future).

Sharing is caring!