A tenant rejection letter template is a formal document sent by the landlord or property manager. This letter informs the tenants for residential housing that their application was rejected. A rental application is needed whether you are a landlord or a property manager looking for an ideal tenant or a renter looking for a perfect place to rent. This application identifies either the applicant is appropriate to move into the property or not.

Moreover, every landlord should know the different legitimate reasons so that they can determine the approval or rejection of a rental application. Also, the potential tenants have to know the reasons that why their rental applications have been declined. You may also like Tenant Information Update Forms.

Reasons for application rejection:

Some of the reasons for application rejection are;

Credit:

According to FHA, the main reason of cancellation of a rental agreement is the poor credit history or no credit history of the applicant. A landlord should integrate the background check and credit report before leasing the property. However, a credit report will provide you a detailed history of the applicant and informs you either he will be able to pay your rent each month.

For applicant, before sending application, it’s better to learn more about your credit score. You may contact your banker to identify where your credit score currently stands.

Criminal history:

On the basis of criminal history, the rental application could be denied. However, the landlord has legal right to deny such applications that would put the community, property, or other tenants at risk.

Smoking and pets:

Some landlords don’t allow smoking in their rental property. Landlords indicate in the rental agreement either they are pet-friendly or smoker-friendly. So, before applying for a rental property, check with the landlord about their specific pet and smoking policy.

Record of evictions:

Rental evictions in the history report may also lead to rental application rejection. Landlords will always be on the lookout for any rental evictions in your history report.

Reference history:

If potential tenants fail to include references in their applications, then their application may also be rejected.

Dishonesty:

It is the common reason for rental application rejection. If you provide wrong information in the application and that’s lie is detected then your application will be rejected by the landlord.

Reasons that prohibits landlord from rejecting a rental property:

According to FFHAs, there are some reasons that prohibit a landlord from rejecting a rental application;

Standard Tenant Rejection Notice Letter

standard tenant rejection notice letter
Details
File Format
PDF
Size: (112 KB)

Sample Tenant Rejection Letter

sample tenant rejection letter
Details
File Format
Word (doc, docx)
Size: (13 KB)

Modern Tenant Declination Letter Template

modern tenant declination letter template
Details
File Format
PDF
Size: (8 KB)

Letter of Denial of Rental Application

letter of denial of rental application
Details
File Format
PDF
Size: (144 KB)

Free Tenant Rejection Letter Sample

free tenant rejection letter sample
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File Format
Word (doc, docx)
Size: (55 KB)

Elegant Decline Letter to Rental Application

elegant decline letter to rental application
Details
File Format
PDF
Size: (101 KB)

Basic Tenant Application Rejection Letter

basic tenant application rejection letter
Details
File Format
PDF
Size: (8 KB)

Adverse Action Notice for Tenant

adverse action notice for tenant
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File Format
PDF
Size: (9 KB)

Adverse Action Letter Regarding Rental Application

adverse action letter regarding rental application
Details
File Format
PDF
Size: (591 KB)

How to write a rejection letter?

Here are some steps that will help you in writing a rejection letter;

  • Even though you are writing rejection letter you have to keep the tone of the letter polite throughout. You should appreciate the applicant for choosing your property. So, you have to thank the applicant for his interest.
  • Now, by staying humble inform them that you will not be able to rent the property to them. State the reason for rejection such as unfavorable or undisclosed information that you know while a screening process.
  • If you have any evidence that become the reason for rejection the application then attach it with the letter. It will be helpful in case tenant demands an explanation of his application rejection.
  • Don’t include unnecessary details in the letter. Your letter should consist of at least three paragraphs. Proofread the letter to avoid any grammatical mistakes.

Furthermore, if you have already rented out to someone else or the application didn’t arrive on time are the reasons for rejection then provide alternative options to him. You may also see Free Maintenance Request Form Template.

Conclusion:

In conclusion, a tenant rejection letter is a legal document that informs an applicant for residential housing that his application was rejected. It is usually sent by the landlord or the property manager. We have discussed above various reasons for rejecting the application such as credit, criminal history, dishonesty, etc.

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